Category Archives: Administrative Support

Jan24

What Color Is Your Office?

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What Color Is Your Office?

During the New Year, I rearranged my home office with my back against an accent wall. The purpose was for the accent wall to serve as a background to video calls. I was pretty happy with the new arrangement as it meant I had more space to move around. However, a colleague pointed out that the accent wall was a bit problematic. For one, it was bright red. The kind of red you’d find at fast food joints. The color was distracting and it washed me out. Another problem was the color psychology behind the color red. While it does represent power, excitement, and energy, it also represents danger and anger. Too much stimulation makes me feel tired and irritable. Not good for video calls at all.

Our work environments have an effect on our performance. We spend so much time at work, about one-third of our lives. It would make sense to make it comfortable and optimized for productivity so that we feel energized and inspired.

Looking At Color Psychology

There is a general lack of research in the area of color psychology. However, we cannot deny the impact it has on our moods, feelings, and behaviors. Its symbolic impact is recognized universally. This is why areas such as marketing, art, and design rely so much on color psychology. 

Ever wonder why red is such a popular color for fast food joints and restaurants? Take McDonald’s, Pizza Hut, In-N-Out Burger, and Wendy’s for example. They all have predominantly red logos. This is because red is known to increase appetite and metabolism, making you feel hungry.

On the other side of the spectrum, cool colors such as blue, green, and purple invoke feelings of calmness and authority. This is why companies such as LinkedIn, PayPal, Twitter, and Walmart have predominantly blue logos.

Pro Tips:

  • When redecorating your house or your home office, keep in mind the colors of your surroundings and accent pieces. Muted colors are always a safe bet as a background color. Off-white, cream, or a light shade of grey looks better in the background when you are on a video call versus opting for more bold and dramatic colored backgrounds. 
  • You can also go for accent pieces instead of covering your office in one color scheme. If you want a pop of color, try hanging a painting or a poster against a solid-colored wall. 
  • Plants also add a pop of color to your office. They not only bring a bit of nature in, but also add style and beauty to your office. Not to mention their added health benefits as they purify the air inside your office and help you feel less stressed.

Make your workstation a place where you genuinely love spending time. Work is challenging enough, you shouldn’t be contending with an uncomfortable and distracting home office as well.

What does your home office look like? Describe it to us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Jan19

4 Ways To Support Your Team Through Omicron

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4 Ways To Support Your Team Through Omicron

The Covid-19 Omicron variant has replaced the Delta variant as the new variant of concern. As of writing, the total number of registered cases surpassed the 300 million mark with 34 countries setting new infection record highs. The dizzying speed of transmission has prompted experts to suggest that getting the virus is not a case of if, but when.

However, we are not completely helpless. Two years of lockdowns and strict health protocols have honed us to be able to keep infections in check and avoid getting sick altogether. Still, we all need to be careful and practice the minimum safety protocols religiously. One slight misstep can mean the difference between wellness and illness.

In these trying times, we need to look out for one another. Here are four ways you can support your team through the rampaging Omicron variant.

1. Encourage vaccination and booster shots.

Vaccination still remains the best way to prevent serious illness, hospitalization, or death from Covid-19 and a booster, even more so. So encourage your team to get vaccinated by sharing helpful and validated information. If you are in a position to provide access to vaccinations, do so. Employers should allow flexible scheduling or paid time off for team members who are getting the vaccine.

2. Revisit your return-to-office plans.

Last year, the workforce was getting ready for the highly anticipated return-to-office. Like a splash of cold water, Omicron has put a damper on these plans. Teams should consider continuing their work-from-home arrangements until infection rates start to dwindle down. If this is not feasible, a skeletal workforce should be deployed.

3. Observe and reinforce safety protocols.

The minimum safety protocols are:

  • Wearing a face mask – the mask should cover up to the bridge of your nose and all the way down to your chin. It has to be snug and must not have gaps. The CDC recommends wearing an N95 mask. If you have an extra one, share it with your teammate who is using a cloth mask as it provides little to no protection against the Omicron variant.
  • Regular handwashing and sanitation – always have alcohol or hand sanitizer ready and share that with your colleagues to encourage frequent sanitation. Wash your hands with soap and water for 20 seconds or the length of 2 rounds of the “Happy Birthday” song. Bonus points for singing out loud.
  • Social distancing – stay 1 meter away from your colleagues. Please don’t go to work if you feel ill or have symptoms.
  • Avoiding the 3 Cs – which are confined/enclosed spaces, crowded places, and close-contact settings.

4. Support mental health care.

This disruption has left a lot of people in a state of anxiety and has a huge impact on our mental well-being. Now, more than ever, teams should strive to support each other. Stay connected, encourage virtual check-ins or virtual water coolers, create a chat group where you can trade health tips, send sympathy cards for colleagues who have lost their loved ones.

We are all going through the same thing, but some might have it worse than others. So, as a general rule, be kind. We all need each other’s help, especially during these times.

How do you support your team through the Omicron surge? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Jan17

Around The World: Creating And Supporting Global Teams

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Around The World: Creating And Supporting Global Teams

With all the silly apps, Time-wasting games, and fake news, technology still has a lot of good to bring to the world. For one, it has improved communication and helped bring together people from around the world. This brought about the advent of global teams.

Global teams are people who work for a single business but are from all over the world. They give the company the advantage of having a broader talent pool, more innovative and unique insights and ideas, and a wider access to the global network. All of which make a direct contribution to the company’s success.

If you’re working with one, you’re lucky. Here’s how you can create and support a thriving global team:

1. Set regular meetings.
Chances are, your global team is working asynchronously. That means team members are working across different time zones. In this case, constant communication is a must in order for your team to run like the well-oiled machine they are designed to be. Communication is essential to collaborative efforts. So, schedule regular team meetings in order to provide direction and guidance for global team members to make sure everyone is on the same page. Make the meeting easy to add to work or personal calendars and make it very easy to access.

2. Use project management tools.
Online project management tools make it easier to see what everyone is working on at any given time. They enable collaboration and can help you and your team organize work. It also has built-in messaging that helps keep everyone updated and able to send help in the form of feedback, references, notes, or other resources.Once you have given your team clear and concise instructions, let them work and trust that they will be able to deliver.

3. Take advantage of instant messaging.
Urgent messages can slip through the cracks in an email. Especially if you are a team that gets hundreds of them a day. For sensitive information, special announcements, company news, and relevant documents, use email. Otherwise, take advantage of instant messaging for urgent requests and important reminders or instructions.

4. Be mindful.
While having the ability to send instant messages at any given time is delightfully convenient, don’t forget that global teams are made up of humans who need sleep and personal time. Be mindful of time zones and off work hours. Make sure that teammates know they can and are expected to reply only during work hours.

On that subject, it’s also good practice to keep up to date with the latest news in your employer’s/employee’s country. Some people might be going through more than the Omicron surge situation. Major weather disturbances, natural calamities, and unstable politics might add an extra challenge to global teams, so make sure to support them during these events.

What’s your experience with working for global teams? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Jan4

Five Workplace Trends To Watch Out For In 2022

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Five Workplace Trends To Watch Out For In 2022

After 2 years of being in the “new normal”, we have gotten a better idea of what the future of work is shaping out to be. There has been a shift in business priorities and a huge change in how work gets done. More focus is given to business continuity plans and building resilience. In 2022, here are 5 trends to expect from the modern workplace.

  1. Greater focus on skills vs roles – The traditional workplace focused on roles which mostly relate to how an individual is placed in the overall organizational structure or hierarchy. The modern workplace will see this shift to a focus on skills. This ties neatly into the business goal of “future-proofing.” Roles give priority to staffing for efficiency, while skills give priority to staffing for resilience.
  2. Work-life balance – work-life balance is not a new concept and has always been the goal of every working individual. However, the pandemic has led us to explore what work-life balance means for us, personally. Each person has a unique concept of what this harmony will look like, but the prevailing concept is the same for everyone: a good balance between accomplishing work responsibilities and personal time. The introduction of schedule flexibility has the modern workplace taking full advantage of work-life harmony more than any era in our history. It gives the workforce the ability to do work but also have the time to take care of personal responsibilities. 
  3. Diversity and inclusion – Due to the necessity and growth of remote working teams, most businesses can now capitalize on having a lot more diversity in their organizations. Businesses can now hire from anywhere, expanding their talent pool. Diversity, for business, means having a wealth of new and unique ideas. Not only will businesses get a more inclusive culture, they can also reap the benefits of having a more innovative, creative, and engaged workforce.
  4. Workplace wellness and mental health – The pandemic has everyone thinking about their health and wellness. In fact, health and wellness have moved higher on everybody’s list of priorities since the start of 2020. Organizations are now fully aware that wellness and mental health have a direct correlation to the productivity and performance of their workforce. This reiterates the fact that: individuals with a sound mind and body outperform others. Now that they see it as essential, employers do not offer health and wellness packages just as a perk but an included employee benefit.
  5. Hybrid work – With localized lockdowns and closed borders, businesses have learned to take the hybrid approach to working. Gone are the days when centralized working was the norm and decentralized or remote working was exclusively reserved for freelancers, contractors, and consultants. More businesses are willing to accommodate a hybrid model with staff working from home on some days and going back to the office on other days.

What trends do you foresee for the modern workplace in 2022? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Dec27

The Importance of Mutual Trust in Business

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The Importance of Mutual Trust in Business

With all the changes and disruptions going on in the world, one thing business truth remains unchanged. You cannot build a strong business without mutual trust. Mutual trust means establishing a reliable and respectful relationship between employers, and even your customers and suppliers. 

However, this is easier said than done. Relationships are fragile and trust cannot be grown overnight. It takes time and constant nurturing. Mishaps are bound to happen along the way and both business owners and their employees will have to take steps to rectify and fortify their professional relationship in order for it to thrive and flourish. This process will involve patience, forgiveness, and setting boundaries. 

Your professional relationship starts the moment you sign a contract or agree to terms of service. Here are some tips to strengthen trust and build a solid and strong alliance:

Do Unto Others…

As the saying goes, “do unto others as you would have them do unto you.” In working relationships, this means that you have to give what you expect. If you are a leader who expects stellar performance from your employees, you must be able to lead by example. Let your people know that you are working to improve the business and are working just as hard as they are on building the business. If you are an employee, you must be ready to deliver quality service to both your boss and your customers. If circumstances permit, be willing to go the extra mile for them. Taking these steps will build trust and loyalty.

Reliably Reliable

Nowadays, the gig economy is one of the rising business models. There are always freelancers and part-timers available to take on small projects that your business cannot. Your ace as a small business is reliability. If you are able to give your employees and customers security, they will not take a chance going to another company. In this age where the COVID-19 pandemic makes it hard for business owners to make long-term plans, business owners must work hard to provide stability. Having job security will ensure your employees’ trust. Being able to deliver stellar service will ensure your customers’ trust.

The Honesty Policy

We always say: “honesty is the best policy.” This adage rings true for all relationships. Transparency in all your dealings will enable you to build trust with your employees and customers. Do not overpromise and under-deliver. All efforts must be exerted to make good on your promise. However, in circumstances where you can’t, you have to be honest. Decline projects that you don’t have the resources to complete. Or better yet, offer to work on a part of the project that you can actually complete. 

Trust is a two-way street. You cannot give it if you do not have it. Give trust time to grow and reap the benefits of a strong work relationship. 

Do you have any other tips on how to build mutual trust? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp