Category Archives: Administrative Support

Mar18

Why you should hold company meetings around meals

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Why you should hold company meetings around meals

Mandatory work meetings are annoying for everyone involved – the organizer, the presenter, and the attendees. Nobody wants to sit through an hour long meeting that should’ve been just a very well written email. In fact, meetings are the biggest time wasters in an office setting. A few years back, emails were the biggest time wasters at work. Sending and replying to emails takes the top spot of biggest time waster at 57%. But if you factor in the amount of time spent on preparing for, attending, and extending the meetings, that takes up a much larger chunk of time compared to reading, writing, and replying to emails.

Don’t get me wrong, meetings are an important part of work life if done correctly. However, some meetings are unnecessary, too long, or too inclusive. Seeing that the average employee attends 62 meetings in a month, with half of those being considered as time wasted by surveyed employees – that would translate to a lot of wasted time…and apparently, money. Unproductive meetings cost US big businesses $37 Billion.

So how do you get your employees interested in attending meetings without having them feel that it is just a whole lot of wasted time? You introduce food! This is a great way to turn boring meetings into an activity that employees actually look forward to, again.

Healthy food for a huge productivity boost
It is a know fact that eating healthy foods boost productivity. Scheduling your meetings around a nutritious and well balanced meal would boost overall productivity around the office. It doesn’t have to be around lunch. A quick snack with a healthy salad or sandwiches, or even an excellent cup of coffee, instead of doughnuts or cake, would be ideal.

The team that eats together, works well together
Think of all the dinners spent around the family table, or the meals spent with friends, or the dinner spent connecting with a date – whatever the circumstance is – one thing holds true. Food connects people. Enjoying a meal with teammates and coworkers offers the opportunity to get to know each other better. I fosters a great atmosphere and encourages food feelings. Meetings with food helps foster a more positive workplace.

Food shows appreciation
Food is a great motivator. If meeting attendance is low, the promise of GOOD food will always drive attendance up. Not only does food serve to entice attendance, it also serves as a token of appreciation for a job well done. People want to know that they are valued for what they bring to the company They will appreciate the idea that their employer is willing to invest in them, too.

As mentioned earlier, team meetings don’t have to be centered around a full on buffet lunch. It could be small coffee breaks with artisanal bread and spreads. It could be sales reports with a healthy salad bar. It could be a daily huddle with berry smoothies. If it could boost productivity and camaraderie, isn’t it worth a try? Stay humble and hustle hard.

Written by Jaie O. The Help

Mar11

Are you anywhere near accomplishing your goals?

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Are you anywhere near accomplishing your goals?

The first quarter of the year is almost over – a few more days and it’s on to Q2. I’m sure we’ve all made goals that are “NOT new year’s resolutions” at the beginning of the year. I know that you also promised yourself that you won’t be making those, just goals and guidelines to how you want the rest of your year to go.

But time goes by so quickly. Just one supermoon and one mercury retrograde ago, it was the beginning of the year. Now, a quarter has gone by. It’s time we re-evaluate where we are with the goals we set for ourselves at the beginning of the year.

How close are you to checking off, or even starting on your personal goals? Maybe some of you made quick work out of them. Maybe some of you have crossed off a few and have added more. Maybe some of you have yet to start. Here’s a guideline for your guidelines, to help you accomplish those big dreams.

Make it SMARTER:
You all know that SMART goals mean:
● S – specific
● M – measurable
● A – achievable
● R – relevant
● T – time bound

Let’s just add:
● E – evaluative
● R – revisable
Evaluative means you can consider and reconsider your goals. Revisable means they are flexible enough to re-strategize but firm enough to hold you to them.

Write them down:
Remember those beautiful notebooks you got from the brick and mortar bookshop? Use them! We retain more information if we write them down. Also, it gives me great satisfaction to cross things off of lists. Imagine if it were a bg goal you crossed off your list, how happy would you be?

Break it down:
I can’t stress this enough. Break your goals down into more manageable steps and concrete action plans. Otherwise, if you assign a goal as vague as…lose weight – then you’re done if you lose a pound and won’t try anymore. So maybe you can say, my goals is to lose 10 lbs. Then you go on to break it down into “lose a pound per week”. From there you can create a plan of action per week to help you lose that 1 pound.

Hold yourself accountable:
Some people like to broadcast their plans so that other people can check in with them and help get them back on track. For example, you can get a workout buddy. Some people work on their goals silently and surprise others with results. Whichever side of the track you’re on – have a mechanism for holding yourself accountable.

Develop systems, habits, and strategies:
I am an advocate of using technology to make goal setting and goal achieving easier. Use trackers, productivity apps, calendars, notepads, or any system that will make it easier for you to reach your goals.

Reward yourself:
Have cake. Eat it too. Celebrate your wins!

Got any tips for us on reaching your goals? Hare them with us in the comments. Stay humble and hustle hard.

Written by Jaie O. The Help

Mar4

How NOT to get Cabin Fever as a Remote Worker or Office Worker

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How NOT to get Cabin Fever as a Remote Worker or Office Worker

Just recently I took on a project that had me working weekends, something I do not recommend doing if you’re serious about looking after your health. I was cooped up in my house, slaving away on my computer while the rest of the world was having a life. After four weekends of this, I got a serious case of, what kids nowadays call, fear of missing out (FOMO). The isolation that comes with being inside all the time is something very real for remote workers. I had a bad case of cabin fever.

What is cabin fever? “Cabin fever is an idiomatic term for a claustrophobic reaction that takes place when a person or group ends up in an isolated or solitary location, or stuck indoors in confined quarters for an extended period of time.[1]” Suddenly, this big old house felt small and limiting. I needed to get out for a while and reintegrate myself into society.

So, I went on a vacation – away from the central business district, away from the city. I went where there was sun, sand, and sea. Even if it was just a short break, that magical combination will do wonders for your mental health.

But cabin fever isn’t just for remote workers or people who work from home. Office workers can feel cabin fever, too. With the bright lights and the built in partitions, sometimes, an office cubicle can also feel claustrophobic too. So whether you’re a remote worker or an office employee, here are two tips to stave of the feeling of being cooped up.

Maximise your mornings:

Have something to look forward to every morning. This will keep you from feeling like you’re stuck in a routine. Have something to “shake things up” if you may. Plan activities that you find interesting and/or rewarding. Some suggestions are:

  • A breakfast for champions – something with bacon is always a winner.
  • A fabulous outfit – now is the time to wear that tie you got for Christmas.
  • A new podcast to listen to on your commute – like productivity podcasts and personal development podcasts.
  • A quick run – if you’re the running type.
  • A kick*ss playlist – like songs from the breakfast club.
  • A run around the block or quick playtime with your pet/s – my favourite activity.

Switch it up:

This is what I didn’t do during the time I was working weekends. I know I should’ve packed my stuff and went to visit a coffee shop or a coworking space, but I didn’t. I would have welcomed a quick shopping session for a bit of retail therapy. So as much as possible, go outside and get some fresh air. Welcome a change of scenery, preferably with green things. If you’ve been stuck at the office, use your lunch break as an excuse to go outside and eat lunch at a park or alfresco cafe.

What are you tips for combating cabin fever? Share them with us in the comments. Stay humble and hustle hard.

Written by Jaie O. The Help

References:

https://en.wikipedia.org/wiki/Cabin_fever

Feb25

How to keep a positive attitude at work

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How to keep a positive attitude at work

We all know that it’s hard to keep your cool when you’re juggling several ongoing tasks and trying to manage yours and everyone else’s schedule. Somedays, your positivity can really take a beating, especially when your tired. That can make even the best of us really cranky and can even affect your health.

No doubt that at some point you’ve already heard or read some article that positivity boosts your immune system. Not only that, when you are positive, you are open to new ideas and tend to be more creative. So how do you keep a positive attitude at work when your workload is full to the brim? Here are some tips:

Be a bright ray of sunshine – how? Stop complaining. No one wants to be around a professional complainer. You know, that somebody who always has something that doesn’t live up to his/her expectations. There will always be something to complain about and there will always be things, people, situations that will upset you. Be flexible enough to ride it out and hold your tongue when you feel the urge to complain. People will remember you as a trooper – one who is unfazed by hard times and challenges.

Hang out with positive people – even if you aren’t one, their positivity will rub off on you. Find people who are unrelenting optimists at heart. Those that have kind words or a keen sense of humour. Find those who always have a solution and are helpful. Those who have kind words and don’t gossip. They will be your new tribe.

Be kind – treat other people as you would like to be treated. Show empathy. If others are having a rough day, it will show. Try to understand where they’re coming from ust as you would like to be understood when you’re having a slightly off day. It’s hard to do when everyone is busy or swamped with work. But try to have a kind word for everyone you interact with at work – we all need a handout when the going gets tough.

Find something to laugh about – I once laughed at a lemon for 2 straight minutes. Backstory: I was having a day where nothing seems to be working for me but then my brother got home with a bag of lemons he got from a market sale. For some reason I thought about Lemony Snicket’s “a series of unfortunate events” and we had a laugh at a bag of lemons. That changed my mood completely. So go ahead, take a break and watch some cat videos. Find something to laugh about. I promise you’ll feel better after.

Own your mood – nothing and nobody should have the power to dictate your mood or upset you. You have the power to decide if the busted copier is worth letting out a string of expletives or a chance to get a coffee break while you call support for repairs.

Do you have any tips for staying positive at work? Share them with us in the comments. Stay humble and hustle hard.

Written by Jaie O. The Help

Feb12

The Multitasking Myth

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The Multitasking Myth

How many resumes have you sent out listing “great multitasker” as one of your important work skills? A lot, I bet. While the ability to multitask is something to be proud of, it doesn’t really translate to being a productive trait. We’ve all come to accept that the ability to multitask is an ideal business virtue that solves all problems when it comes to work management. Now it seems that study after study deems multitasking is counterproductive.

Observe an office setting and you’ll immediately notice that may different activities and projects are being pursued at any given time. Many tasks get sidelined, tagged as unnecessary, go unfinished, labelled unimportant – all in the course of a project. No many how many people are on the team, or how many resources are poured into the project, there will always be tasks that we could have skipped over in order to get to the finish line.

The best industry leaders have the uncanny ability to focus on one point in the future even with chaos surrounding them. No matter how many moving targets there are, they keep their focus on the end goal. Most people would say it is a weakness to have such a limited point of view. But now, many people are beginning to see the proverbial bigger picture.

Nowadays, the operative word is “focus”. Time seems to slip by when you’re doing multiple tasks at a time. But really, the key is to identify those tasks that aren’t lean or streamlined, and then promptly abandon them. Because really, who would care if you let the lower priority tasks dwindle and die? No one really needs those hard copies, you can go with digital ones. Will painstakingly putting sticky tabs on the sign here spots really make that big a difference? The main idea is to not waste time doing tasks that are deemed low priority just for you to be able to say that you’re busy. Because that’s really what multitasking is, doing a high value job along with menial mindless tasks that you could just as easily do away with.

Here’s a trick that might work: President Dwight Eisenhower (a productivity powerhouse) once said “ what is important is seldom urgent and what is urgent is seldom important.” He has designed a matrix that’s great for weeding out what task can be addressed urgently and what needs to be focused on. Take a piece of paper and draw a cross, dividing the paper into 4 quadrants. Take a look at your to do list and decide whether they are urgent, not urgent, important, not very important. Your urgent and important tasks will fall under the “do it now” quadrant. Your important but not urgent tasks will fall under the “decide when” quadrant. Other task will fall under the “delegate” quadrant (who else can do it?) and the “delete” quadrant (these tasks are the ones you can ditch altogether).

Have you used the Eisenhower Matrix before? Have you had any success with it? Share your experience with us in the comments Stay humble and hustle hard.

Written by Jaie O. The Help