Time management seems like a pretty straightforward concept. It’s about using your time efficiently in order to complete a task by a self-imposed or externally set deadline. In theory, it is a simple, executable concept. In practice, well, that’s another story.
If you’re someone who struggles with time management, you are not alone. Some of the most seasoned managers sometimes struggle with time management, too. In fact, this UK study shows that fewer than 1 in 5 people (18%) have a proper time management system. An overwhelming 82% of respondents do not use a time management system at all. They just use a to-do list, their email inbox, or nothing at all.
The internet has a wealth of hacks, tips, tricks, and systems all designed to keep us on track of time and efficiency. It isn’t the lack of information that keeps people from managing their time successfully. It boils down to creating good habits and awareness. Time management is not a one-off thing that you can learn and master after taking a course. It takes work, forming good habits, and practicing those good habits.
To understand why we all struggle with time management, let’s look at 2 things:
1. The real value of time
Time is an abstract concept. The only way to measure productivity is if we meticulously track the time we spend working to complete one task. This is unrealistic and, truthfully, wastes more time than doing the actual task itself. Timers, trackers, and schedules can’t account for how much time is spent on asides like distractions and essential prep work.
If you think of time as a resource (like money) this can shift your mindset to being more mindful of how the time you spend completing a task can actually affect the rest of your work schedule moving forward.
2. Tools and technology
The digital age ensures that we are well-equipped with tools that can help us manage our workloads more easily. However, technology also presents opportunities for distraction. And it’s not just social media. It can also be:
- Digital tools that don’t fit your workstyle or not appropriate for your job
- Tools that have more bells and whistles than needed
- Tools that have a steep learning curve
- Systems that are not user friendly or outdated
- Tools that provide more distractions than solutions
If you’re spending more time learning how to use the tool than actually getting some use out of it, then it is time to re-evaluate the technology you’re using to supposedly work faster and more efficiently.
So, in order to reframe our concept of time management, let’s look at time as a resource and ensure that the technology we use to manage our time is actually essential and appropriate. Do you struggle with time management? What are your tips on how to properly manage your time at work? We’d love to hear them. Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!
Written by Jaie O. TheHelp