By now, you know just how important meeting minutes are and are now that you’re sold on the idea of meeting minutes. That’s half the battle already won. The next step is to write the meeting minutes. Sure, it sounds easy to take down notes of what has been discussed and who needs to do what. But how do you make your meeting minutes sparkle? Fear not, it’s simpler than you think:

Step 1: Prepare Ahead: Before the meeting even begins, gather the agenda and any relevant documents. This will help you anticipate the topics and jot down notes more effectively.

Step 2: Who’s Who: Record the names of all attendees at the beginning of your minutes. This is not only a nod to etiquette but also ensures accountability for decisions made.

Step 3: Key Discussions and Decisions: Summarize the main points of each discussion, highlighting the key arguments or insights presented. Clearly note any decisions that were made during the meeting.

Step 4: Action Items: Ah, the action items—the heart of meeting minutes. List out tasks, responsibilities, and deadlines for each action item. Be specific, so there’s no room for ambiguity.

Step 5: Be Concise and Clear: Keep your writing clear and concise. Use bullet points, short sentences, and avoid jargon whenever possible. Remember, these minutes are meant to be a quick reference.

Step 6: Review and Edit: After the meeting, take a moment to review your notes. Tidy up grammar, ensure accuracy, and make sure the minutes capture the meeting’s essence accurately.

Step 7: Distribute Promptly: Time is of the essence. Send out the meeting minutes while everything is fresh in everyone’s minds. This helps maintain momentum and ensures everyone is on the same page.

An important note:

Contrary to the somewhat misleading name, the task of taking “meeting minutes” doesn’t entail meticulously documenting every single minute detail of a meeting. Let’s be real – no one, especially not those who already endured the meeting in person, is keen on diving into an exhaustive blow-by-blow account. The term “meeting minutes” might lead you to believe that these notes need to be overly intricate, but in reality, they’re much more streamlined than you might think. The term “minutes” refers to recording minor details rather than the literal minutes of a meeting.

The essence of “meeting minutes” lies not in recording every verbal exchange, but in capturing the core takeaways that drive the meeting’s progress. So, put those visions of a marathon transcribing session aside and embrace a more efficient approach.

Now you have a crash course on meeting minutes and a handy 7-step guide to crafting them like a pro. So, the next time you’re tasked with crafting meeting minutes, remember that it’s not about narrating every second – it’s about curating the significant moments that propel your team forward. Think of it as sculpting a work of art from the raw materials of a discussion. In the end, your meeting minutes will become your team’s roadmap, guiding them to their goals with clarity and purpose. Stay efficient, my friends! Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

When someone asks you to handle meeting minutes, it can be a puzzling experience, to say the least.

You might offer an uncertain nod, pretending you’re fully on board. “Taking meeting minutes? Of course, no problem!” After all, you’re familiar with meetings and you understand the concept of minutes. So, logically, meeting minutes should be…

But as you contemplate the task you’ve just agreed to, a slightly unsettling realization dawns upon you. In truth, you’re not entirely sure what meeting minutes truly entail. And as a result, you’re in the dark about the technicalities of recording them.

So, What Are Meeting Minutes Anyway?

Let’s kick things off with a simple definition: meeting minutes are like the highlights reel of a meeting, capturing the key discussions, decisions, and action items that take place during your pow-wow. Think of them as the official record of what goes down in those hallowed meeting rooms.

Imagine this scenario: you’re in a meeting, brainstorming ideas, hashing out plans, and making game-changing decisions. It’s a whirlwind of brilliance and collaboration, but here’s the kicker—once the meeting ends, those conversations often fade into the ether, right? Enter meeting minutes! They swoop in to rescue those precious nuggets of wisdom, ensuring that nothing gets lost in the hustle and bustle.

Why Bother with Meeting Minutes?

Now, you might be thinking, “Sure, meeting minutes sound cool, but are they really worth the effort?” Oh, absolutely! Here’s why:

Clarity is King: Meeting minutes are the ultimate antidote to confusion. They document what was discussed, who said what, and what actions are on the horizon. This way, even if someone missed the meeting, they can catch up quickly without pestering you for a play-by-play.

Accountability in Action: Let’s say you all agreed to conquer a mountain of tasks after your meeting. With meeting minutes, everyone knows who’s responsible for what. It’s like a gentle nudge to keep things moving. Procrastination, meet your match!

Decision-Tracking Dynamo: Ever had one of those “Wait, why did we decide on this again?” moments? Meeting minutes swoop in with the answer. They immortalize decisions and the thought process behind them, so there’s no more scratching heads or second-guessing.

Future-Proofing Your Ideas: The grand plans and ingenious solutions that emerge during meetings deserve to live on. Meeting minutes act as a time capsule, preserving those lightbulb moments for future reference. You never know when you’ll need to revisit that stroke of genius!

Covering Your Bases: In some cases, meeting minutes can be a saving grace. If disputes arise about what was agreed upon or who should tackle a task, you can whip out those minutes and settle the score with undeniable proof.

There you have it, a crash course on meeting minutes! These unassuming documents might not wear capes, but they’re your trusty sidekicks in the battle for productive and organized meetings. Embrace them, and you’ll never miss a beat even when the meeting’s long over. Remember to work smart and be a blessing to someone today. Stay efficient, my friends!

Written by Jaie O. TheHelp

This is the last of a 4 part series on traveling tips to ensure your comfort on long haul flights. Read the first part here, the second part here, and the third part here.

We all love the thrill of long-haul flights, but let’s face it—getting a good night’s sleep on an airplane can sometimes feel like a mythical quest. No worries, though! I’ve got your back with five handy tips to catch some Z’s and make the most out of your journey. So, buckle up, sit back, and let’s dive into dreamland!

Choose Your Seat Wisely:
First things first, picking the right seat can make all the difference. If you’re one of those lucky folks who can afford it, consider splurging on a cozy business or first-class seat. But, if you’re like the rest of us, aim for an aisle seat for more legroom and easy bathroom access. Pro tip: Opt for seats near the wings, as it tends to be less bumpy there.

Gear Up with Comfort:
Now that you’ve got your spot secured, it’s time to equip yourself for the slumber party. Pack a travel pillow that supports your neck, ensuring you don’t wake up feeling like you’ve wrestled with a wild kangaroo. An eye mask and noise-canceling headphones are also a must. They’ll whisk you away to dreamland, even amidst the hustle and bustle of the cabin.

Dress the Sleep Part:
Comfortable clothing is the magical ingredient for a restful journey. Forget the fancy attire and opt for loose, breathable layers. Wearing cozy socks will keep your feet warm, and we all know warm feet equal happy dreams! If you’re sensitive to temperature changes, have a lightweight blanket or shawl on hand too.

Mind Your Sleep Schedule:
Try to align your sleep schedule with your destination’s time zone, even before you board the plane. This might involve staying up a bit later or adjusting your sleep routine a few days prior to your trip. Once onboard, set your watch to your destination’s time and trick your mind into believing you’re already there.

Hydrate and Snooze-nate:
Stay hydrated, my friends! Sip on water throughout the flight, as the dry cabin air can be quite dehydrating. However, try to reduce liquid intake a couple of hours before your planned sleep time to avoid frequent trips to the bathroom. As for snacks, opt for light and easy-to-digest treats. Avoid heavy meals or caffeine, especially if you plan to doze off.

Bonus Tip: Stretch and Move:
Okay, I know I promised you five tips, but here’s a bonus one, because I’m feeling generous. Stretch and move around during the flight. Sitting for extended periods can make you feel stiff and restless, making it harder to sleep. Get up, walk around the cabin, do some simple stretches at your seat—anything to keep your blood flowing and muscles happy.

So there you have it, your ultimate guide to conquering the airplane sleep struggle. Remember, each of us is different, and what works for one might not work for another. Be patient and give yourself some grace—it might take a few flights to find your perfect sleep formula.

What’s your go-to sleep tip for fellow jetsetters? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Happy travels, and may your dreams be as epic as your journey! Bon voyage!

Written by Jaie O. TheHelp

This is the third of a 4 part series on traveling tips to ensure your comfort on long haul flights. Read the first part here and the second part here.

Hey there, jet setters and wanderlust enthusiasts! Long haul flights can be both thrilling and tiresome. Whether you’re off to explore exotic destinations or heading back home after a memorable trip, packing the right gadgets in your carry-on can turn those endless hours in the air into a much more enjoyable experience. Here are four essential gadgets you should always pack in your carry-on for long haul flights:

1. Noise-Canceling Headphones:

Let’s face it; the constant engine hum and chatty passengers can make it hard to relax during a long flight. That’s where noise-canceling headphones swoop in to save the day! These nifty gadgets block out ambient sounds, allowing you to immerse yourself in your favorite music, audiobooks, or podcasts. Not only do they enhance the in-flight entertainment experience, but they also provide a peaceful escape when you need some shut-eye. Trust me; you’ll thank me when you’re enjoying your own little bubble of tranquility amidst the chaos of air travel.

2. Travel Pillow:

Say goodbye to neck kinks and restless sleep with a trusty travel pillow. These come in various shapes and sizes, from memory foam wraps to inflatable wonders, catering to every personal preference. A good travel pillow supports your neck and keeps your head from bobbing around while you doze off. Catching some quality Zs during your long flight can leave you feeling more refreshed and ready to hit the ground running when you reach your destination. Plus, a travel pillow is a perfect excuse to pretend you’re on a first-class flight, even if you’re not!

3. Portable Charger/Power Bank:

Our digital devices are our best friends during travel, from capturing stunning sights to staying connected with loved ones. But keeping them juiced up can be a challenge, especially on lengthy flights. That’s where a portable charger or power bank comes to the rescue! These small, lightweight powerhouses can charge your smartphone, tablet, or even your laptop, ensuring you never run out of battery during your flight. Snap that breathtaking aerial shot, watch your favorite shows, or play games to your heart’s content without worrying about low battery anxiety.

4. E-Reader or Tablet:
Sure, some airlines provide in-flight entertainment, but why leave it up to chance? Bring along your e-reader or tablet loaded with your favorite books, magazines, and movies. E-readers are especially convenient as they are lightweight and have long battery life. Reading can be a fantastic way to relax, pass the time, and immerse yourself in captivating stories. Whether you’re into the latest bestsellers or want to explore the world of classic literature, having an e-reader or tablet on hand will keep you entertained throughout the flight.

Next time you embark on a long haul flight, remember to pack these essential gadgets in your carry-on. Noise-canceling headphones will transport you to your own private oasis of sound, a travel pillow will cradle you to sleep in comfort, a portable charger will keep your devices powered up, and an e-reader or tablet will whisk you away on countless journeys of the mind.

What are the essential gadgets you bring on flights? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Happy travels and bon voyage! May your long flights be filled with joy, comfort, and wonderful experiences. Safe travels!

Written by Jaie O. TheHelp

This is the second of a 4 part series on traveling tips to ensure your comfort on long haul flights. Read the first part here.

If you’ve got a long-haul flight on the horizon, you know how important it is to pack smartly for those extended hours in the air. To help you have a comfy and enjoyable journey, we’ve put together a list of five essential carry-on necessities that will make your long-haul flight feel like a breeze.

1. Neck Pillow – Rest Like a Pro

Say goodbye to neck cramps and hello to sweet dreams! A quality neck pillow is a must-have for any long-haul flight. Opt for a memory foam or inflatable one that provides excellent neck and head support, allowing you to snooze like a pro. You’ll arrive at your destination feeling refreshed and ready to take on new adventures.

2. Comfy Socks – Happy Feet, Happy Flight

You might not think much about it, but wearing comfortable socks can make a world of difference during a long-haul flight. Forget about squeezing into tight shoes; instead, slip into a pair of soft, breathable socks to keep your feet cozy and relaxed. Plus, strolling to the restroom or stretching your legs will be much more enjoyable when your feet are happy!

3. Entertainment Galore – Beat Boredom

When you’re up in the air for hours on end, having a variety of entertainment options is a game-changer. Load up your tablet or smartphone with your favorite movies, TV shows, music playlists, and e-books. Don’t forget to pack noise-canceling headphones to block out any distractions and immerse yourself in your chosen entertainment. Before you know it, you’ll be landing at your destination, entertained the whole way there.

4. Hydration Heroes – Drink Up

Long-haul flights can be pretty dehydrating, so be sure to stay ahead of the game and pack some hydration essentials. Bring a reusable water bottle to fill up after security, and don’t hesitate to ask the flight attendants for a refill during the journey. To combat the dry cabin air, pack a small moisturizer for your face and hands. Your skin will thank you when you step off the plane with a radiant glow!

5. Snacks – Satisfy Your Cravings

Airplane meals are alright, but having your favorite snacks on hand can make your flight experience so much better. Pack some nutritious goodies like nuts, granola bars, or fresh fruit to munch on during the flight. If you’re a bit of a foodie, consider bringing some treats unique to your destination to get yourself excited about the trip ahead. Just be mindful of any food restrictions or customs regulations to avoid any hassle.

And there you have it, folks – five essential carry-on necessities for your next long-haul adventure. By bringing along a comfy neck pillow, cozy socks, entertainment options, hydration heroes, and satisfying snacks, you’ll set yourself up for a fantastic and comfortable journey. Bon voyage and safe travels!

Remember, each traveler is unique, so feel free to personalize your carry-on with items that suit your needs and preferences. Whether it’s a travel journal, a small blanket, or some travel-sized toiletries, make sure to pack whatever makes you feel at home in the sky. 

What are your favorite flying essentials? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Happy flying!

Written by Jaie O. TheHelp