May2

How Do You Support Your Team To Improve Work – Life Balance?

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How Do You Support Your Team To Improve Work – Life Balance?

The workplace has been decentralized. We know this because a lot of us have experience working from home, first hand. Professional and personal lives have blurred into one on top of the kitchen table (or a home office, if you’re one of the more prepared or lucky ones). The option to switch off after a work day has become a struggle. And if you’re nearing a busy cycle in your office operations, you might get an email or instant message well after dinner regarding some work matters.

We all know that we must ignore it. We all know better than to check our inboxes at dinner or check the project board before bed. But, the current economic climate is a long way off from getting back to normal and job security is still an increasing concern. So, we check. We check our mail, we check our messages, we check our phones – well outside work hours.

As a result, it feels that since the beginning of the pandemic, it has just been one very long Monday. How do we support our teams then so that they don’t burn out – or simultaneously combust? Here are 4 tried and tested strategies to help support teams to find a work-life balance.

1. Boundaries
In all relationships, boundaries are important. Establishing boundaries means honoring a teammate’s time, acknowledging that they have a life outside work, and being respectful of their space. Encourage your team to leave work at the office or, in cases of work from home teams, distributed teams, or hybrid teams, leaving work within the confines of designated work hours. It could be tempting to have one last look at your messages before bed, or one check of the project group chat – but don’t – and tell your team that they are not required to as well.

2. Flexibility
I mentioned hybrid work earlier. Hybrid work is a flexible model of working where teams work partly in the office – or a physical workplace, and partly remotely – at home or from an offsite workspace. Giving this option to your team can help them find the balance they need to be more productive. OR, you can also give them the option to set their working hours on some days, as long as the required amount of time is clear and policies are in place and enforced.

3. Technology
Encourage the use of collaborative tools and automate processes that are repetitive to eliminate redundancy and streamline your operations. This frees up teams from doing low value work and enables them to focus on work that matters to them.

4. Communication
Set on-on-one meetings more often. It doesn’t have to be career coaching or team planning sessions. It could be a quick catch up to do a temperature check on their mental state and motivation. Being available is also very helpful to maintain the high morale of the team, so don’t close your doors to communication.

What are your tips to encourage a healthy work-life balance? We’d love to hear them. Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Apr27

Got COVID Fatigue? Here’s How You Can Help Your Team

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Got COVID Fatigue? Here’s How You Can Help Your Team

By now, everyone’s got COVID fatigue. Most of us have turned into mask wearing, hand sanitizing, disinfectant spraying neat freaks. The global pandemic has immersed us into choppy waters, but you can do a few things to help each other ease the significant stress brought about by trying not to get sick with the virus.

First, how do you spot Covid burnout in a teammate? The truth is, Covid burnout looks different for everyone. But these are the most common signs:

  • Lack of motivation
  • Emotional exhaustion
  • Anxiety
  • Brain fog
  • Reduced productivity on certain days
  • Other signs in this excellent infographic from Employment Hero

When you spot these signs, ask your teammate if there’s anything you can do to help. Here are some other ways that managers and teammates can help their team manage Covid burnout.

1. By making an employee assistance program (EAP) program available
An employee assistance program is a service that allows employees to access health care professionals via confidential counseling services when they need it most. Stress that the service is absolutely confidential to encourage your team to seek help and counseling.

2. By having the option to take a mental health day
If your organization allows it, remind your team that they have an extra day of paid leave to take a mental health break so that they can switch off from work and enjoy a de-stressing day with loved ones.

3. By providing some tips – tips like:

  • Stop doom scrolling
  • Mix up your schedule to shake things up
  • Remind your team that they can take their annual leave and that they are not expected to do any work while on that leave
  • Recommend mind calming apps (Calm, Headspace, Balance, Fabulous are just some apps that can help with mental clarity and structure). Personally, the fabulous app has done wonders for me in terms of providing structure to my days and setting goals – a very important factor in mitigating burnout since it gives you something to look forward to everyday. Balance also has some great meditation tips to help calm you down, especially for those who have trouble switching off and going into relaxation mode at the end of the day. Calm and Headspace have similar meditation walk throughs/coaching modules available for when you want to be mindful or just switch off from overdrive.

4. By having the option to work flexibly
If your organization allows hybrid work, then remind your team of that option. The ability to choose where and when a teammate can do work and how best to do it does wonders for their mental well-being as well as increases employee retention. When teams know that they have the ability to prioritize their tasks according to what is important to them (as opposed to mandating business and income generating business tasks) they will feel that they are valued as significant contributors and not just cogs in the wheel.

Do you have tips to help others through Covid burnout? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Apr25

3 Nifty Productivity Hacks To Keep In Your Back Pocket

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3 Nifty Productivity Hacks To Keep In Your Back Pocket

Has working from home increased or decreased your productivity. As a work from home veteran (14 years and counting), we at The Help have come across a sh*t ton of productivity hacks. Some of which are gold standard: stop multitasking, have a routine, take regular breaks, etc. Here are 5 Tips To Power Up Your WFH Productivity. And if you want to know what your productivity style is, find out here (What Is Your Productivity Style?).

I’m sure you already know some of these by heart and now you’re at max prod. However, we have some secret weapons that most of you may not know about. Here are 3 nifty productivity hacks to pull out of your back pocket for days when you have to drag yourself out of bed because you’re “just not feeling it.”

1. One Goal A Day (OGAD!)
On days that you feel not up to acing the work day head-on but need to get things done, this tip might just get you through. Set yourself a priority for the day. This means having one goal for one day. If you have a list of running apps (that’s what I call unfinished tasks that take time to plow through – e.g. e-book writing) set that aside and work on it when you’re in the right mind set. For slow days, identify the tasks that you can check off quite easily but still feel like you’ve accomplished something meaningful for the day. Let’s take e-book writing as an example. You might set yourself this goal for the day: research reference materials for chapter 3. This task is pretty easy to complete but has a great impact on your ultimate goal of writing the e-book. Don’t fall into the trap of doing “busy work.”

2. Short Bursts of Work
An activity can only hold an adult person’s attention for short bursts of time – approx 10- 20 mins. That means an hour is too long for anyone to stay attentive and focused. This is why short bursts of work make perfect sense. That logic has given birth to the Pomodoro Technique which advises working in 25 minute intervals with 5 min breaks in between. It’s one of the most popular productivity hacks out there. Others are the Get Things Done or GTD method and the quirkily named Eat That Frog method.

3. Decompress
One of the challenges of any digital worker is not being able to turn off work. We now have emails, SMS, instant messaging, project management systems, team trackers, etc. – million and one ways to keep track of work. It’s always there, always available to be checked on. The best way to increase your productivity is to rest and recover after a hard day’s work. And you can’t do that if you’re ON all the time. So unplug, relax, decompress, and get ready for another day.

What is your favorite productivity secret weapon? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Apr22

Why You Should Get More Sleep

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Why You Should Get More Sleep

I know. You don’t need a reason. You just know you should get more. But knowing exactly why can push you to make changes and accommodations in your existing sleep habits. The stressful global climate doesn’t help. I know a lot of you are struggling to get enough shut eye nowadays. 

Every person’s sleep needs vary. Some just need 7 to feel refreshed, some need 9 – 10 hours to feel ultimately well rested. However, not everyone gets the required number of hours in. In the U.S. a whopping 35% of the adult population don’t get enough sleep. Imagine ⅓ of the population of America being sleep deprived. You better hope your Uber driver or that truck driver you just passed got enough sleep because lack of sleep accounts for 1/25 road accidents. A 2018 study found that your risk of getting in a road  accident increases significantly with each hour of lost sleep. If you sleep fewer than 6 hours, your likelihood of falling asleep on the wheel increases. Being up for 18 hours straight is similar to having a blood alcohol content (BAC) of 0.05% that increases to 1% if you’re up for 24 hours – and 1% is OVER the legal driving limit. 

This is dangerous, as sleep deprivation can put your health and safety at risk. Here’s what sleep deprivation can do to your body:

  • Effects on cognitive function – being well-rested can maximize problem-solving skills and enhance memory. However, poor sleep can impair brain function and decision making skills.
    • Poor memory
    • Poor concentration
    • Poor decision making skills
    • Difficulty in learning and problem solving
  • Effects on the immune system – rest helps regenerate antibodies and repair organ tissues.
    • Slower healing
    • Slower recovery from illness
    • Increased likelihood of getting sick
  • Effects on skin – no explanation needed – you know you’re sleep deprived right away when you see eyebags.
    • Accelerated aging
    • Sallow skin
    • Eyebags
  • Effects on mood – sleep deprivation has an adverse effect on mental health. If your mood changes due to prolonged and chronic lack of sleep, see a professional.
    • Increased irritability
    • Anxiety
    • Depression
  • Effects on heart health – you might feel rested after just 5 hours of sleep but one study found that people who slept fewer than 5 hours per night had a 61% higher risk of developing high blood pressure than those who had 7 to 9 hrs of sleep.
    • Higher risk of high-blood pressure and stroke
  • Effects on appetite and metabolism – sleep deprivation increases levels of ghrelin and decreases levels of leptin. Ghrelin is a hormone that makes us feel hungry while leptin makes us feel full. This may cause us to feel hungrier and overeat.
    • Increased appetite, slower metabolism
    • Increased risk of overeating leading to obesity and diabetes

So you see, not getting enough sleep can cause a host of problems. If you need to revisit your sleep hygiene and learn how to improve your sleep quality, The Help has eight tips to help you sleep better at night.

What works for you? Got any sleep improvement tips for us? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Apr21

The 3 Organizational Complementaries And How To Engage Them for Maximum Productivity

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The 3 Organizational Complementaries And How To Engage Them for Maximum Productivity

Organizations are always on the lookout for productivity drivers but have to be extremely careful so that teams do not burnout from overwork and overwhelm. A good leader must know how to identify these drivers and maximize each one efficiently in order to avoid attrition. Different organizations have different and unique needs. What is similar though is that all organizations have 3 complementaries of interconnectedness. What do we mean by “complementaries of interconnectedness?” These are relationships that revolve around employee relationships and their influence on how people get their work done. These 3 complementaries of interconnectedness are:

1. Vertical complementaries:
Vertical complementaries are the relationships that involve hierarchy. Productivity is often driven by the staff’s need to finish tasks and responsibilities. It also depends heavily on the involvement of leaders and their interaction with their staff. Examples of these relationships are: manager – crew/staff, supervisor-employee, team leader – team member, boss-employee, etc.

How to engage: Inspire greater productivity in direct reports by using good leadership, effective authority, and positive influence. Be transparent in expectations and offer continuous learning and upskilling. Recognition is also an important factor in maximizing productivity. Give credit where credit is due.

2. Horizontal complementaries:
Horizontal complementaries are the relationships between peers. Productivity is often driven by the team’s need to give valuable support and help each other through tasks and projects. It is also driven by the need to reduce role or task duplication and lessen bottlenecks. Examples of these relationships are: teammates, co-workers, crewmembers, staff members, colleagues from different departments, etc.

How to engage: Inspire maximum productivity in teams by refining and strengthening teamwork. First, identify specialties and strengths. Employees can always strengthen existing skills or learn new ones, so career development and continuous learning must always be on the table. Team members are not expected to excel in everything but a well-run team can play off each other’s strengths (for example, one employee can write well researched content and another can make eye-catching designs).

3. Radial complementaries:
Radial complementaries are the relationships that are not necessarily work related but are brought about by belonging to something larger than themselves. Their participation usually involves a sense of purpose and achievement, thus, a better sense of well-being. Examples of these relationships are: community involvement, volunteerism, club/organization/group membership, etc.

How to engage: Offer options for employees to participate in clubs or organizations such as cycling clubs, mom-centric groups, book clubs, etc. That will generate a sense of mastery and kinship which makes for happier and more productive people. If at all possible, employers could offer a paid leave for day/s taken off doing volunteer work – validation or proof of participation may or may not be required depending on policy.

Does your company offer all three complementaries? Which one is the most effective driver of productivity for you? Share your experience with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp