Collaboration is more important now more than ever. With team members working remotely via multiple locations, the need for a more effective collaboration strategy can make or break a project. You will notice that the most successful companies are those who encourage and reward teamwork. But to establish good teams, you must first get them to work towards a common goal and give them the right tools to achieve that goal.

At its core, collaboration is all about good communication. Teams need to be clear on how their part of the projects leads to the success of the project as a whole. Team members need to understand that they are not merely cogs on a wheel and that their parts are important. To develop smooth running teams who produce successful projects, here are 10 things you should do

1. Clearly define tasks and explain how these tasks can contribute to the project’s success. This means having clear goals and being able to impart those goals to team members in order to get their buy-in and cooperation. Being united in one goal is already 50% of the success.
2. Centralize communications so team members can find the information they need all in one place. Most collaboration tools have real-time chat functions so that members can ask questions in real-time and avoid having to send emails back and forth.
3. Establish official communication channels – preferably one that allows for information sharing. A lot of collaboration tools have file sharing features. This is very handy for sharing documents and media that can help team members do their work.
4. Use the right tools! Pick the right collaboration tools for your team and the project. Some good examples are Trello, Asana, Slack, Office 365, or even Zoom and Skype. Here are some features you might want in your collaboration tool:
   1. Real-time communication
   2. File sharing
   3. Task management
   4. Cloud-based software
5. Assign a team leader to act as a point of contact and a subject expert
6. Create opportunities to bring team members together. 
7. Successful collaboration means building trust among team members. This will only come as they get to know each other better. So, try to incorporate social events and informal gatherings, even in virtual formats.
8. Track and measure your success with clearly defined milestones
9. Don’t forget to celebrate each milestone.
10. Reward the team for a job well done!

Highly successful teams, such as the teams they have at Google, have achieved legendary team collaboration status because it invests in creating a highly collaborative environment. Google attributes much of its success in building efficient teams with team members putting more weight on how they could work together as a unit than on whom the members on the team were. If that’s not a sound model for all of us to follow,  don’t know what is.

You, too, can build a culture of collaboration at work. What are your collaboration tips for successful projects? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Being in lockdown due to the pandemic, a lot of us are experiencing stress and anxiety. Many are struggling with the fear that there aren’t a lot of options available to us since we believe that opportunities for growth are limited. These fears aren’t unfounded because we see people losing their jobs, losing loved ones, and losing chances for new experiences. It’s hard not to think about all that we’ve lost since the start of the global pandemic. It can sometimes be a struggle to look for the silver lining in all of this.

However, we don’t have to believe that we are limited. What we can do is to decide to change our lives starting with changing our mindset. You don’t have to wait for the new year to change your life. You can start to adapt a growth mindset right now. Here are 2 dangerous mindsets that can stunt your personal growth and how you can address them:

Settling for less

I get it. The pandemic has reduced our opportunities by a lot since this thing started. Our chances to pursue studies, to travel, to start a brick n mortar business, to do more outreach, etc has taken a back seat. Right now is not a good time to leave a job (which we all are grateful that we still have) to pursue your dream business. We have to take a pragmatic look at what is possible. That does not mean you have to continue working a job you hate. However, you can improve your circumstances and try to rekindle the lost spark. Do whatever you can to make work easier and more enjoyable. If you’re overwhelmed, take a break. If you feel that you are getting most of the workload, take a step back from picking up the slack and learn to say no. The point is, the situation is not going to improve by itself. You have to do something to make it better. You can’t keep doing the same thing and hope that it makes you happy. 

A drop of water in the sea

Don’t fall into the trap of thinking that small steps can’t make a difference. You can’t get to a dollar without a quarter. You can’t get to a hundred without a dollar. You can’t get to a million without a hundred. The small things matter. We sometimes get impatient and want to see the big results. But it’s the small things that lead to a big difference. Small changes in your diet like swapping out soda for water can lead to bigger and healthier changes. Small habits like waking up 10mins earlier can lead to having more time in your day. Investing a bit of time in your side hustle can be all it takes to help your online business kick-off! The little things count.

How have you overcome these dangerous mindsets in order to achieve personal growth? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Working from home is now part of the ‘new normal’. It seems like everyone is invested in making their work from home life easier. Who doesn’t want their home setup to work a little smoother? Our community has weighed in on their favorite work from home essentials. Some of these items are practical must-haves, and some are items that just make our work from home experience more cheerful and less isolating.

Thanks to everyone who told us their favorite WFH essentials! We asked “The Help” community and here are their recommendations for favorite work from home essential tools:

Bluetooth mouse: a slim, handy bluetooth mouse means there are no wires to clutter up your desk. This frees up a lot of space for other desktop essentials such as pens and notepads. Get a travel-friendly one that you can pack along with your laptop to make navigating through the web easier. The trade-off is that it will need one USB port for the BT receiver. However, you get range and flexibility in exchange. 

Colored pens: color coding is one organization strategy that I use a lot. Idea organization and planning is much more fun and not as overwhelming when you do it in color. I use a color theme for each project and that makes it easier for me to find notes and pegs that we’ve brainstormed for each project. Get a colored pen set that has its own holder so they don’t clutter your desk.

Power banks: I buy duplicates of things that I deem useful. For example, I have multiple phone chargers lying around the house. I do this so that I can charge from anywhere at home. I’m sure you do this, too. A fully charged phone is important to me. It might sound funny but a low battery level gives me anxiety. I also have duplicate power banks. They are very handy in case of emergency. One high powerfully charged one is on my ‘go bag’ for emergencies. It has helped me through power outages and quick out-of-town trips. I have 2 more pocket-sized ones: one in my everyday bag and one near my desk for times when I want to keep my phone close while charging it.

Potted plants: desk must-haves don’t always have to be practical to be essential, they can be pretty, too. A potted plant will bring joy to your workday. You can also enjoy the air cleansing benefits of a plant on your desk or in your workspace. And if you need to rest your eyes from too much staring at the computer screen, looking at something green for a few seconds will help rest and relieve them. 

Scent diffuser: When you work from home, you sometimes miss the feeling of being outdoors. Scent diffusers can transport you to a place (or time) other than the inside of your home. Scents like pumpkin can rekindle the smell of autumn. You can diffuse pineapple to be instantly transported to the beach or watermelon to be reminded of summer.

What are your favorite tools that make your work from home life easier? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

A lot of us are now working from home. Although we all have unique workspaces and varying work from home setups, we all need tools to make our work from home experience just a bit smoother.

Let’s face it, we all have our favorite tools. Tools are useful. They make tasks simpler, make labor more effortless, and make things more accessible. Some are just built to make it easier for us. Here are some of the most useful tools that worked, and still works, for me.

Headsets: I have a few of the over-ear kind lying around. Why do I have more than one, you ask? I have headsets for each machine I have – one for my laptop, one for my desktop, and an ever-reliable Bluetooth headset which is my current favorite. I mostly use it for my phone. I use it to listen to podcasts when I’m doing chores around the house. Bluetooth technology makes it easier for me to move around. Both of my other headsets dedicated to my laptop and PC are wired. They are connected with a plug and play USB, which means no configuration is needed. The long cable means I can still walk around while taking calls. Very handy when I have to reach for objects (like stationery supplies) while in a meeting. Both have noise-cancelling features, a handy mute function, volume control, and a mic that swings 180 degrees so it won’t be an issue which way you put the headset on.

A Portable Cordless Mini Desk Vacuum: I like keeping my desk clean and this battery-operated mini vacuum helps me do the job. It’s great for picking up dirt, dust, and crumbs. I use it to “sweep” my desk before and after work to keep things spotless and tidy.

A Standing Towel Holder: This one was a house-warming gift originally used to hang cloth kitchen towels. However, I have repurposed it as a hook for my headphones to keep them off my desk and out of the way when not in use. And, like many things on my desk, it keeps my desk tidy and uncluttered. Also, it looks good.

An Additional Monitor: My PC has 2 monitors. I don’t remember the time when I’ve only had 1. Adding a monitor has saved me so much time and has doubled my productivity. I can switch tasks easily and have easier access to open tabs at a glance. 

A Whiteboard: I use the kanban method a lot to track the progress of my tasks. I also use web apps that help me with personal project management, such as Trello. But I like to have visual reminders in my home office that I can simply look at without having to fire up my PC. 

What are your favorite tools that make your work from home life easier? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Some think that the ever-elusive work-life balance is a myth, that one would always win over the other. This is even more true in the time of a global pandemic. Thanks to a sharp increase in the number of remote workers and an over-dependence on technology, a lot of people find themselves slowly losing sight of the boundaries between personal time and work.

When you work from home, you usually don’t have the usual spatial and temporal separations that come with working at a physical office. What used to be a 1hour morning prep to get to the office is now a quick shuffle to get in front of your laptop in a presentable top, coffee mug in hand. You start your day with video meetings and calls and go on with your day working – only stopping once in a while for a bathroom break or to get a quick snack. By the time you get in the “deep work” zone, it’s 6 pm and you missed breakfast and lunch altogether. You scramble to prepare dinner. You could get dinner at least. Or, you might fall on the other side of the spectrum having no time to get work done and very little focus with kids running around, constantly needing help, attention, or food.

If you’re experiencing anything similar, know that you are not alone. There is an increasing number of employees feeling stressed about finding a work-life balance, globally. Yes, world-wide!

Now, there are a lot of us looking for solutions to get the elusive work-life balance. But very few are able to achieve it, consistently. Here are a few tips to help you in your quest for work-life balance:

Declutter
This applies not only to your workspace but in your mental space as well. While it’s good to Mari Kondo your way into an uncluttered home office, you also need to declutter your mind. Slip moments of mindfulness into your day by becoming fully present and aware of your feelings and being intentional in your activities. Adopt a meditation routine. You can use apps for this to help you get started. I’ve tried Headspace and Calm. They helped me jumpstart a meditation practice. You can get started for as short as 5minutes a day and you’ll still be able to reap the benefits of meditation and having a clear and more intentional mindset.

Routine
A routine adds structure to your day and eliminates repetitive decision-making rituals that could add to your stress (e.g. what to wear, what to eat etc.). A routine also helps you prepare because you already know the trajectory of your day. High-performing people swear by having a fail-proof morning routine to jump-start productivity and achieve work-life balance.

Self-care
Me time is just as important as work. If you don’t find time for self-care, you will burnout. Sometimes we get so immersed in projects and deadlines that we forget about self-care. If you find yourself having this dilemma, get your calendar and pencil in personal time. Block out chunks of time to do things you enjoy, even if it’s just making coffee or binge-watching your favorite show.

What tips do you have for achieving work-life balance? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp