Tag Archives: Focus

Sep27

How To Focus On Work

Posted on by
How To Focus On Work

By now, the novelty of working from home has probably faded, and we’re all experiencing some sort of lockdown fatigue. For some of us, it could be more than just a state of tiredness. It could be something as serious as a full-on mental burnout. Aside from the isolation of working from home, we can also experience the blurring of lines between work responsibilities and personal responsibilities. Our homes, which have been our refuge from the pressures of the workplace for the longest time, have now been converted into workplaces and home offices. This causes career and family stress to merge as one, resulting in our inability to shift our focus on either one. This could affect our work productivity.

Despite trying to be constantly organized with to-do lists and project management tools, many of us have lost the ability to hunker down and get through deadlines. We know that we need to get things done but might feel like we’re being pulled in different directions. How do we get our focus back on work and improve our attention span?

The problem: Tiredness 

If you find yourself constantly tired and yawning at work, that might hinder your ability to concentrate. Sleep deprivation can majorly impair cognitive function – including working memory. This means that your lack of sleep can adversely affect your executive attention.

The solution: as you would have guessed – try to get more sleep. Aim for 7-8 hours of restful sleep. The operative word is restful.

The problem: Doom Scrolling

When you’re getting a steady diet of bad news, your performance at work will most likely be affected. Right now, it’s a struggle to want to stay informed but to stay away from bad news. Most news programming would highlight information pertaining to COVID-19 response or lack thereof. It’s difficult not to worry.

The solution: balance out the bad news with good news. Stop the doom scrolling.  Actively seek out news that is uplifting and positive.

The problem: Overwhelm

Having too much on your plate can cause burnout. Too many balls up in the air can cause you to lose your focus and drop some of them. If you’re working on too many work and personal projects, you will feel varying degrees of pressure to get things done. This constant shift from one task to another can eat away at your mental and physical resources. 

The solution: focus on one thing at a time – easy to say but very hard to do. We all think that by multitasking, we accomplish more. That could be true for some instances, but multitasking trains your brain to be unfocused. The constant shift in attention puts your body in a state of stress. Make a list of your top 3 priorities for the day and stick to that.

What are your tried and tested tips to stay focused on work? Share them with us in the comments. Remember to work smart and be a blessing to someone today. Stay safe and healthy!

Written by Jaie O. TheHelp

Feb12

The Multitasking Myth

Posted on by
The Multitasking Myth

How many resumes have you sent out listing “great multitasker” as one of your important work skills? A lot, I bet. While the ability to multitask is something to be proud of, it doesn’t really translate to being a productive trait. We’ve all come to accept that the ability to multitask is an ideal business virtue that solves all problems when it comes to work management. Now it seems that study after study deems multitasking is counterproductive.

Observe an office setting and you’ll immediately notice that may different activities and projects are being pursued at any given time. Many tasks get sidelined, tagged as unnecessary, go unfinished, labelled unimportant – all in the course of a project. No many how many people are on the team, or how many resources are poured into the project, there will always be tasks that we could have skipped over in order to get to the finish line.

The best industry leaders have the uncanny ability to focus on one point in the future even with chaos surrounding them. No matter how many moving targets there are, they keep their focus on the end goal. Most people would say it is a weakness to have such a limited point of view. But now, many people are beginning to see the proverbial bigger picture.

Nowadays, the operative word is “focus”. Time seems to slip by when you’re doing multiple tasks at a time. But really, the key is to identify those tasks that aren’t lean or streamlined, and then promptly abandon them. Because really, who would care if you let the lower priority tasks dwindle and die? No one really needs those hard copies, you can go with digital ones. Will painstakingly putting sticky tabs on the sign here spots really make that big a difference? The main idea is to not waste time doing tasks that are deemed low priority just for you to be able to say that you’re busy. Because that’s really what multitasking is, doing a high value job along with menial mindless tasks that you could just as easily do away with.

Here’s a trick that might work: President Dwight Eisenhower (a productivity powerhouse) once said “ what is important is seldom urgent and what is urgent is seldom important.” He has designed a matrix that’s great for weeding out what task can be addressed urgently and what needs to be focused on. Take a piece of paper and draw a cross, dividing the paper into 4 quadrants. Take a look at your to do list and decide whether they are urgent, not urgent, important, not very important. Your urgent and important tasks will fall under the “do it now” quadrant. Your important but not urgent tasks will fall under the “decide when” quadrant. Other task will fall under the “delegate” quadrant (who else can do it?) and the “delete” quadrant (these tasks are the ones you can ditch altogether).

Have you used the Eisenhower Matrix before? Have you had any success with it? Share your experience with us in the comments Stay humble and hustle hard.

Written by Jaie O. The Help

Aug14

Stay Focused

Posted on by
Stay Focused

Some employers have an open time policy. They set a window of log in hours, say from 7 am to 10 am and then it’s up to the employees to come as they please provided that they finish 8 working hours.

Having a flexible schedule is one benefit that most employees look for in a company. In fact, in order to attract top talent, schedule flexibility is one benefit that potential employees look for. A flexible schedule affords employees autonomy and ownership over their own time and schedule, offering the choice to avoid traffic and toxic commutes during peak hours. It also imparts a sense of trust and confidence from the employer to the employee that they value.

But having no defined work hours might prove to be more challenging than having a set work schedule for some. It forces daily adjustments. Sometimes, consistency is just what employees need in order to be more productive. Autonomy is a mixed blessing.

If you are struggling to stay focused on a flexible work schedule, here are a few tips to keep you productive and consistent at work.

Routine:
You may have a different start and stop time every day but keep your activities consistent. Start your day the same way no matter what time you start or come in for work. A good routine would be: some personal time as soon as you get up (meditating, reading, exercise, making and/or checking your to-do list etc.), shower and get dressed, breakfast, coffee, and then get to work. Having a routine makes sure you have enough time to get personal prep and essential work things done and be able to anticipate having to slot in unexpected or ad hoc errands and task into your day.

Hard stop:
Set a hard stop for yourself – a time when all things involving work must come to an end. Some people find this hard, especially those who take work home. They log out of their terminals from work but essentially continue on their laptops when they get home. If you do step one (have a routine and set a schedule), then you should be able to accomplish all the items on your task list by the end of the day. Unfinished tasks can wait till the next day. Freelancers and people who work from home should have an end-of-work-day routine. It is a signal that the workday is finished and personal time has begun. Office workers can just log off or clock out but at home, workers may miss this and continue working till the wee hours. So a good end-of-day routine is in order. Cleaning up your desk and powering down the PC is one way to signal the end of the workday.

Communication:
Keep your boss and co-workers updated. Starting work at different times for teams that are working on the same project could be hard to coordinate, so keep communication lines open. This would be helpful for answering team questions, showing results, emergency team meetings, etc. Also, let your teammates know when you’ll be going offline. You might have an important doctor’s appointment, bank errands, or somewhere you need to run off to. Let them know you’ll be out of office for a while and how long you’ll be gone so they know when they can expect an answer or a report from you. Keep your phone lines open while you’re out.

How do you stay focused on a flexible schedule? Let us know your tips in the comments. Stay humble and hustle hard.

 

Written by Jaie O. The Help